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Sibelco
“Heresafe is making it easy to ensure we are remaining accountable for the safety of our contractors when on site. My team and I have been very impressed with the level of support and professionalism shown by the Heresafe team.”
Wendy Brunt, Operations Administrator, Sibelco
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Approved Contractors*4,646
Completed Inductions*What made Sibelco change how they manage their key contractors…
With hundreds of external employees working over multiple sites, Sibelco needed something in place to provide structure and a standard process to improve the manual upkeep of their previous visitor and contractor management processes.
Before Heresafe…
With Heresafe…
Sibelco were struggling to manage an increasing contractor workforce with an existing outdated system and no simple way to check compliance.
A seamless and modern cloud-based system, automating a once manual process, which now ensures visitors and contractors are compliant before they arrive on site.
Managing contractors using manual paper-based processes and a legacy database system. Manages all Sibelco’s key contractor data in one central location to bring data and information together simply and easily in one system.Visitors simply manually sign in and are given a pass and door key to allow access into different areas on site, with no sufficient tracking process. Automates how visitors and contractors sign in or out of site with the options of 3 different kiosk modes and pass tracking, which all provide the perfect solution for ongoing security.Contractors are manually sent out a questionnaire to then be completed and sent back to Sibelco via a back-and-forth email exchange. Can automate questionnaire and document requests using Heresafe and contractors can instantly upload their own insurance documents, training records, risk assessments, method statements etc., in any format, while having the ability to version documents and set review and expiry dates to maintain 100% compliance.Cannot easily search information in the current system and don’t have the visibility of expiry dates of documents such as insurances and questionnaires. Instantly see real-time information on their contractor management process, with data visuals on a digital health and safety dashboard to see what needs doing next, and what is expiring and needs attention.Contractors attending site must complete a Sibelco Company Induction as well at Site. Inductions are given manually and on site, via a video as well as PowerPoint Presentations followed by a paper-based assessment. Easily distribute the pre-qualifying induction videos and questionnaires so the contractor can do remote inductions before arriving on site with verification questions which can only be answered with attention to the video content.Details of inductions completed were manually tracked by being holed punched into a laminated Contractor Pass. A simple and easy contractor database with profiles, instantly seeing valid pre-qualification assessments to ensure they have the best and approved contractors on site.When Sibelco wanted to move to a modern cloud-based system to help better manage visitor and contractor compliance across their multiple sites, they turned to Heresafe.
Sibelco is a global material solutions company. They transform minerals with technology and know-how to provide solutions for society and support the cradle-to-cradle loop. From drinking water sanitation to solar technology, every day their materials work as essential components in the progress of society.
The team behind the Heresafe system have worked with Sibelco to deliver a new system to ultimately manage visitors and contractors that are arriving across their multiple sites; to gain overall visibility of their induction and documentation compliance.
With hundreds of external employees working over multiple sites, the organisation needed something in place to provide structure and a standard process to improve the manual upkeep of their previous process of punch hole cards and spreadsheets to manage contractor induction compliance. To ensure compliance and security, Sibelco needed a more efficient and effective process to manage inductions and capture information while contractors and visitors arrived on site.
Using the Heresafe contractor compliance system, it has significantly helped the team at Sibelco organise, manage, and improve health and safety procedures to their multiple sites around the UK. The Heresafe system at Sibelco is providing the most efficient, cost effective and convenient way of managing their contractor inductions.
“The Heresafe system has been really well received at Sibelco; it’s clean and user friendly. We now have a complete overview of our visitors and contractors on each of our sites to ensure they’ve completed the required inductions. The system is making it easy to ensure we are remaining accountable for the safety of our contractors when on site.”
Wendy Brunt
Operations Administrator “My team and I have been very impressed with the level of support and professionalism shown by the team behind the Heresafe system; they are enabling us to the gain the visibility and control we needed to implement.”
Wendy Brunt
Operations Administrator - Clients