Contractor Compliance Under Control

Contractors often work in unfamiliar settings. Strong lines of communication are key throughout a job to ensure workers are aware of hazards and feel comfortable in their working environment.

It has been identified that organisations find that contractor compliance is one of their biggest health and safety challenges. Finding the time to control every aspect of a contractor coming onto site for work can involve a lot of chasing and sometimes for corners to be cut, so how can you ensure contractors comply with your health and safety requirements?

This blog shines a light on the actions which can be taken to help keep organisations compliant and ensure everyone on site stays safe and healthy.

Employers have a legal obligation to ensure that all employees and contractors are aware of and comply with current legislation when carrying out work on-site. Approval typically depends on factors such as site inductions, adequate and up-to-date insurance, and adherence to environmental and health and safety policies.

Contractor compliance begins with a clear understanding of the project or job requirements and what the organisation expects from the contractor. Organisations should establish detailed requirements and conduct a thorough assessment of the risks contractors may face during the job. Any hazards should be eliminated or minimised before work begins, and safe systems of work should be implemented.

Moreover, organisations must clearly define the requirements of a project or job while ensuring that contractors are well-equipped to meet their needs. To maintain contractor compliance, it is essential to select contractors carefully. This includes assessing whether they are members of a professional regulatory body and whether they have a robust health and safety policy, along with a clear plan for its implementation.

Our visitor management and contractor control system, Heresafe allows organisations to start this process as soon as they book for a contractor to come to their workplace. Enforcing competency and compliance with your contractors, the system manages inductions, accreditation and insurance documents to ensure safety and reduce risks.

The Heresafe system allows organisations to easily chase, collect and store the necessary and qualifying documents automatically – notifying contractors to view your organisations induction video and complete the induction questionnaire before dealing with the compliance requirements; any pre-qualifying questionnaires, H&S questionnaires and the uploading and approval of RAMS. Internal staff within the organisation can verify the compliance and accept or reject the contractors at any stage for them to re-submit or provide more details before being approved for work.

The system enables organisations to implement key recommendations for ensuring contractor compliance with health and safety requirements. Regular monitoring of contractor progress and ongoing communication help keep everyone informed and up to date. Maintaining communication with contractors even after a project is completed is essential, as requirements are updated and working conditions evolve. The Heresafe system helps organisations manage contractor compliance by sending notifications when insurance, training certificates, and health and safety documents need to be reviewed and updated.

A contractor compliance management system like our Heresafe system provides an effective health, safety, and compliance strategy for your business. It enables organisations to efficiently manage contractor information and automate key processes, reducing the risk of costly mistakes. By improving contractor compliance and job audits, organisations gain full visibility of their workers and employees while ensuring they can demonstrate due diligence.

Take the Next Step Towards a Safer Workplace with Heresafe!

At Heresafe, we are committed to helping organisations enhance their health and safety management processes through innovative technology solutions. If you are ready to transform your safety management practices and create a safer workplace, we invite you to explore our contractor and safety management software. 

Visit Heresafe today to learn more about how we can support your organisation in achieving its safety goals. Together, let’s build a safer future!