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90.49% of RAMS are approved more than 2 days in advance with HeresafeContractor Management and Health & Safety for Universities and the Education Sector
Automate your time consuming process and achieve 360 visibility and procedural compliance on project and jobs across your campus locations
Book a demoWorking in outdated systems and struggling to keep track of contractors and their requirements across multiple campus locations?
100% of clients said that without Heresafe, managing contractors and workers would be less efficient.
Monitor contractors all in one place and guarantee compliance.
Enjoy an easy way to look at contractor compliance with real-time information, reports and clear digital dashboard. Simply manage and collect mandatory details of any type of worker in one automated, self-service Contractor Assurance Portal, whilst Heresafe’s built-in workflows and mandatory fields ensure your compliance regime is followed 100%.
Reduce staff needed at reception points.
Let contractors & workers take your site safety induction and assessment, away from site and before arrival; while our Self-Service Mobile Check-In reduces queues and bottlenecks with a simple QR code sign-in at locations, doing away with expensive kiosk hardware and paper sign-in books.
Safer and approved contractors, sub-contractors and workers.
A digital Health and Safety Questionnaire enables you to easily pre-qualify your contractors; automated alerts and reminders about expired documents help your key contractors stay qualified. Share contractor profiles, compliance data and reporting across your campus, see live “On-site Now” reporting and audit historical visits, permits and jobs to manage your compliance KPI.
Moving to a contractor management and compliance system…
Universities face unique challenges when it comes to contractor compliance, made harder for campuses using paper or spreadsheet based systems to maintain the safety of their widespread facilities, multiple projects and everyone on site. How can we help you solve that?
Using outdated or paper-based systems…
Using Heresafe’s streamlined automation at your campus…
They lack efficiency, control & security leaving you vulnerable to corruption & lost data. Data is secured behind login settings & user permissions, archived & retrievable.Extreme susceptibility to human error. Standardised data input with alerts escalations processes removing the risk of human error.Resistant to consolidation & merging. Brings information together easily to manage all your data in one central cloud-based system.Unsuitable for agile business practices. Adaptability for your workflows & to meet changing requirements in contractor compliance.Inadequate for managing scalability. Tiered packages & optional extras to meet your needs as you grow.Lacking visuals which reduces your ability to easily review data & make quick decisions. Digital data dashboards provide simple yet effective visuals of your data that you can easily review & analyse.Reduced capability for sharing internally, preventing you from working collaboratively across multiple sites & campuses. Contractor Assurance Portal & multi-user access allows you to store & share data, enabling collaborative working across sprawling sites.Lacks the ability to troubleshoot, test or handle advanced workflows. Configured & built-in workflows, mandatory fields & approvals ensures your compliance regime is followed 100% of the time.Repetitive manual booking-in process, taking up valuable time and man power. The automated online induction & assessment process plus our self-service mobile Check-In enables an easy & simple check in/out system that requires minimal input from campus staff.Non-existent or limited visibility. Data is always complete & traceable with data trails throughout the system which provides you with important visibility & audit-ability.What do we recommend?
Education Recommended Package
Our Pro Package for Education delivers advanced alerts and escalations with multi-site reporting for 360 Contractor compliance across your campus locations
IncludedfromBook a demo£1,599 per monthRecommended Extras & Customisations
- Digitalise your existing permit templates
- Red and Yellow Cards for tracking worker compliance
- Permit mapping to identify high risk clashes
- ARM – Automated Requirements Manager
- Authorisation to work in Restricted Areas
- Multiple induction type dependent upon campus location
- Red and Yellow Cards for tracking worker compliance
When spreadsheets and sign-in books no longer cut it, Heresafe is here to keep your campus safe and contractors compliant.
Heresafe’s cloud-based system provides universities with full visibility, live information and peace of mind knowing all stages of contractor management is covered.
We help to keep The University of York, Strathclyde, and Falmouth Exeter safe at all times by implementing electronic work permits, permit mapping, and onsite visibility across sprawling sites.
Helping to maintain contractor compliance with remote induction & assessment, Digital Badges and Red and Yellow Cards, Heresafe has been developed with your campus in mind.
Robert Kilpatrick, Assistant Director of Estates Development and Operations, University of Strathclyde Read full case study“My team have been very impressed with the level of support and professionalism shown by the development team at Heresafe. The Heresafe system is enabling us to finally gain the visibility and control we needed to implement to move forward with our contractor management processes.”
Georgie Fairweather, Estates Helpdesk Manager , Falmouth Exeter Universities Read full case study“Since the go live of the Heresafe system earlier this year on the 12th of January 2020; The system has been a tremendous success and it has given us the ability to digitally receive and approve RAMS in advance of contractor attendance on campus. The system provides us with live information on all bookings across the two campuses, as well as enabling us to produce contractor management reports and data analysis.”
Find out if you’re ready with our Heresafe Onboarding Kit
Unsure if Heresafe is the right fit? We understand that choosing a new system can be challenging. That’s why we’ve developed our Onboarding Kit to simplify the decision-making process.
Check our package details
No matter which package you choose, you’ll receive the best features tailored for you and your team, to achieve your automation and management goals. Find more details on the available packages.
Make it your own
You’ll get to see and choose your customisation options, and check out the available add-ons and extras so the system is exactly what you want and need.
Getting you started and seeing value
Keeping this guide with you, and working closely with us, we can walk you through onboarding so you can be completely up and running with your own Heresafe system.
Read more in the
Heresafe BlogIt’s easy to get started.
Step 1
Book a demo of Heresafe with the team.
Step 2
We’ll chat through your requirements and see if Heresafe is right for you.
Step 3
We’ll send you demo access and our onboarding kit to help you decide what you need.
Step 4
You decide if we’re right for you. No pushy sales calls.
Step 5
Like what you see and hear? Let’s get you onboarded with Heresafe!
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